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2009-2010
Financial Review
PTC
Current Year Financial Review
Where
Does It Come From and Where Does It Go?
Payments
and Deposits (including forms for reimbursement)
PTC
Current Year Financial Review
Last
updated: August 1st, 2010
The following documents provide a look at the current financial
status of the PTC:
These
documents will be updated on a monthly basis through the 2010-2011
school year. If you have any questions, contact our PTC Co-Treasurers,
Colleen Freund
and Jenny Milne.
Where
Does It Come From and Where Does It Go?
DID
YOU KNOW our PTC relies on four major fundraisers during the
school year to fund the majority of our expense budget?
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Scrip
Program |
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Scholastic
Book Fairs |
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Jog-a-Thons
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Fall
Product / Gift Wrap |
Other PTC-coordinated events held throughout the year are
for your enjoyment, with monies collected going directly to
putting on that particular event and benefiting the individuals
or families attending, such a Family BINGO Night, Family Dinner
Night, and Family Movie Night.
For a detailed breakdown of income and expense categories,
see the PTC
Budget Category Reference.
All
financial detail is discussed at each PTC General Meeting,
usually held the 1st Tuesday of each month (see the Calendar
page). Stop by to hear updates on the many events that
we sponsor throughout the year and get to know the inner workings
of the PTC.
Payments
and Deposits
The
following information regarding payment and deposit instructions
is excerpted from Treasury Guidelines section of the Coordinator
Guidelines:
Payment
Requests
Money
Collection
Donations
- Payment
Requests. REQUESTS ARE PICKED UP FROM THE PTC MAILBOX
BY THE TREASURER EACH WEEK. PLEASE ALLOW 7-10 DAYS FOR PROCESSING.
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Personal
Reimbursement. School volunteers and staff
who directly pay for approved supplies or services on
behalf of the Maidu/Excelsior PTC must submit their
original, itemized purchase receipts with a Reimbursement
Request form.
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Vendor
Payments or Cash Box–Change Fund. All
other funds needed from the PTC General Account are
to be requested using a Vendor
Check Request form. Either a vendor’s invoice
(bill for services) must be attached to the form, or
the change fund option must be selected if setting up
an event cash box.
NOTE:
All payment requests should be made within 30 days of event
occurrence. Missing receipts, invoices, or other information
will cause a delay in request processing. For cash boxes,
it is the Coordinator’s responsibility to obtain necessary
change (bills and coin) for their cash box. Boxes can be
obtained from Excelsior P4 storage.
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