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2007-2008
Financial Review
From
Our PTC Treasurer, Greg Martin
...
PTC
Current Year Financial Review
Where
Does It Come From and Where Does It Go?
Payments
and Deposits (including forms for reimbursement)
PTC
Current Year Financial Review
Last
updated: March 31, 2009
The following documents provide a look at the current financial
status of the PTC:
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Our Statement
of Financial Condition (SOFC) shows a brief summary
of the PTC's current financial position for the year.
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Our PTC
Budget Summary shows this year's budget and the actual
income and expenses already completed for the year.
-
Our
Activity Reports provide a quarterly review of the detailed
income and expenses for the PTC:
These
documents will be updated on a monthly basis through the 2008-2009
school year. If you have any questions, contact our PTC Treasurer,
Greg Martin.
Where
Does It Come From and Where Does It Go?
DID
YOU KNOW our PTC relies on four major fundraisers during the
school year to fund the majority of our expense budget?
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Scrip
Program |
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Scholastic
Book Fairs |
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Jog-a-Thons
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Fall
Product / Gift Wrap |
Where
do our contributions go?
Other
PTC-coordinated events held throughout the year are for your
enjoyment, with monies collected going directly to putting
on that particular event and benefiting the individuals or
families attending, such a Family BINGO Night, Family Dinner
Night, and Family Movie Night.
All
financial detail is discussed at each PTC General Meeting,
usually held the 1st Tuesday of each month (see the Calendar
page). Stop by to hear updates on the many events that
we sponsor throughout the year and get to know the inner workings
of the PTC.
Payments
and Deposits
The
following information regarding payment and deposit instructions
is excerpted from Treasury Guidelines section of the Coordinator
Guidelines:
Payment
Requests
Money
Collection
Donations
- Payment
Requests. REQUESTS ARE PICKED UP FROM THE PTC MAILBOX
BY THE TREASURER EACH WEEK. PLEASE ALLOW 7-10 DAYS FOR PROCESSING.
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Personal
Reimbursement. School volunteers and staff
who directly pay for approved supplies or services on
behalf of the Maidu/Excelsior PTC must submit their
original, itemized purchase receipts with a Reimbursement
Request form.
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Vendor
Payments or Cash Box–Change Fund. All
other funds needed from the PTC General Account are
to be requested using a Vendor
Check Request form. Either a vendor’s invoice
(bill for services) must be attached to the form, or
the change fund option must be selected if setting up
an event cash box.
NOTE:
All payment requests should be made within 30 days of event
occurrence. Missing receipts, invoices, or other information
will cause a delay in request processing. For cash boxes,
it is the Coordinator’s responsibility to obtain necessary
change (bills and coin) for their cash box. Boxes can be
obtained from Excelsior P4 storage.
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